Privacy Policy

This privacy policy sets out how AMC uses and protects any information that you give to AMC when
you become members (by joining a class or hosted activity, signing up as a rental or teacher member)
or take up employment with us.
AMC is committed to ensuring that your privacy is protected. Should we ask you to provide certain
information by which you can be identified, then you can be assured that it will only be used in
accordance with this privacy statement.
AMC may change this policy from time to time by updating this page on our website. We shall send
an e mail to all on our database if we do change this policy.
Who controls the data?
The data controller is Jim Hines, AMCT Trustee (Finance & IT). He may be contacted at the Centre:
Abingdon Music Centre, Music Building, Larkmead School, Faringdon Road, Abingdon, OX14 1RF or
by e mail: amct@abingdonmusic.org.uk.
Why we collect the data; the legal basis.
We have a legitimate interest in your data in order to provide you with access to our activities and to
organise those activities properly. We also need to hold data in case we need to contact you in an
emergency.
What we collect
We may collect the following information from you:
▪ Name and title, gender.
▪ Contact information including email address, street address, telephone and mobile numbers.
▪ Demographic information such as postcode.
▪ Enrolment information: classes, workshops and other musical activities.
▪ For children (under the age of 18) we collect name, gender, date of birth, and link to an adult
(you). We do not offer any activities directly to children and the information will always be
provided by you.
▪ We also ask you to provide an emergency contact comprising a name and phone number. We
expect and assume that the information is given with the permission of the contact.
▪ For employees we shall also collect information required to pay you and fulfil our obligations to
HMRC.
We retain data on children for 5 years after they leave classes; this includes data on you as their
parents. This is to enable us to contact you with information on subsequent classes or workshops
relevant to them as they grow older. We retain data on adults for two years after you leave classes;
this is to enable re-enrolment if you have withdrawn from a class temporarily. For staff no longer
working with us we keep records as long as required to satisfy HMRC requirements and, to enable us
to offer work in the future we will keep contact details on record indefinitely.
What we do with the information we gather?
▪ We require this information to administer the Centre and to organise classes, gather fees and
provide the best experience of music offered.
▪ We may use the information to provide or improve our music activities.
▪ We may send you newsletters or other information such as updates to class availability and
activities which we can reasonably expect you to find of interest from time to time using the email
address which you have provided.
▪ On occasions we may contact you by phone or mail to your street address where the matter in
hand is time sensitive and e mail is not available.
Who has access to your data?